The Set of Rules (SR) presented within this document are applied to Picnic Fonic Festival organized by MotivatDance SRL (the Organizer) in the designated area at Federatia Romana de Tir in Paudrea Baneasa, Voluntari 077190.
This SR includes all the rules that each participant must respect in relation to the organizer and the other participants of this event. The SR can be accessed at www.picnicfonic.ro/rules and can be subject to later changes at any moment without notice. Any modifications to this SR go in effect as soon as they are made public on this page. By purchasing a ticket and entering the festival grounds, participants declares that they’ve read, understood, and commited to respect this SR.
Picnic Fonic – gates open at 22:00 on Friday, June 5th
Participants can purchase General Admission Tickets (admission throughout the entire duration of the festival) in advance online through the www.picnicfonic.ro/tickets page until January 4, 2020. Should the maximum number of sold tickets not be exhausted by onltine purchases, Day Tickets (admission for just one day of the festival) may be purchased at the location gate starting from June 5, 2020.
The organizer reservs the right to modify ticket prices without any prior notice.
Participants must present the purchased eTicket on their phone or on a printed paper with the scannable QR code on it. Depending on ticket demand, there may or may not still be tickets available at the door during the festival. We recommend that tickets are purchased in advance.
Attendees can enter and leave the festival area as many times as they need to, provided they have a valid wristband which is applied at first entrance, once the ticket is redeemed.
The artists’ timetable are subject to change and the participants cannot claim reimbursments or other forms of compensation based on this type of change.
Since all tickets are nominal, attendees are required to carry with them valid means of identification (ID card, driver’s license, or passport). This way we can verify the ticket holder name on the tickets.
Participants are required to pass through a security check upon every entrance within the festival grounds. Picnic Fonic takes this measure to ensure safety and integrity for all participants. Access will be denied for any participant that refuses to go through security check.
Things that participants are allowed to bring with them
- photo and video cameras
- pharmaceuticals, vitamins, suplements, and prescription drugs
Things that participants are NOT allowed to bring with them
- illicit drugs
- alcohol or other bevareges
- knives or pen knives
- pets or animals
- scooters, segweys, bycicles, skates, longboards, skateboards
- bluetooth speakers, or any other type of speakers
- musical instruments
- graffiti cans, stickers
- advrtising materials, flyers, etc.
1. TICKET PURCHAES
1.1. Tickets for PicnicFonic can be purchased exclusively online from the www.picnicfonic.ro website using the Netopia mobilPay online payment system, and at the door during the festival should the event not be sold out by start time.
1.2. Online tickets can be purchased only by credit/debit card and the ticket will be issued via email only once the payment is confirmed by mobilpay.ro. After confirmation, participants receive their tickets in electronic format to the email address previously provided.
1.3. All tickets and invites are nominal. A buyer can buy multiple tickets only by indicating the names and emails of the beneficiaries of each ticket.
1.4. The organizer and its partners will issue discount coupons during the ticket sale period. The coupons are either generic and can be used by any participant, or single, one time use coupons. The discount coupons can be redeemed in the Cart or Checkout pages.
2.1. Posting the unique serial number or QR code on the ticket on social media or other websites is strictly prohibited and can render the posted ticket invalid.
2.2. Posting announcements about selling or donating purchased tickets on social media or on other websites or public spaces is strictly prohibited.
2.3. Counterfeit tickets, invites, or wristbands are illegal and punishable by law. If the organizer will identify any such tickets/invites/wristbands, it will inform the authorities.
2.4. Purchased tickets are destined exclusively for personal use. The only allowed exception to this rule is ticket giveaways for promotional campaigns and contests, but only with the prior written consent of the Organizer. Failure to comply with this rule will lead to the cancellation of the tickets used for commercial purposes and the persons responsible will have to account for the created damage.
2.5 Purchased tickets cannot be refunded.
3. FESTIVAL ACCESS
3.1. Access within festival grounds starts at 11 PM on 5th of June, 2020.
3.2. All participants will be thoroughly searched upon entry by specialized staff, for the purpose of ensuring their compliance with the Picnic Fonic Set of Rules, the safety of other participants, and proper conduct during the event. The organizer has the right to deny access to any participants that refuse to comply with the search.
3.3. Access within the festival grounds is possible only for participants wearing a valid wristband, which is offered by the organizer at the entrance, after presenting their general admission ticket, day-ticket, or invite. A valid wristband that ensures the right to enter the festival area is one that is intact, and worn on hand. Through its collaborators, the organizer reserves the right to to verify wristbands whenever it considers necessary, upon festival entry or inside the location. The participant has the obligation to maintain the integrity of the wristband, and is the only one responsible for losing, or damaging the wristband.
3.4. Participants are required to notify the organizer of any wristband defect immediately after receipt, and they have the right to request the repair or replacement of the wristband.
3.5. For the purpose of verifying the ticket/invitation validity, all participants must be able to present a valid ID.
3.6. During the checks performed at the entrance, all objects that are identified as non compliant with the festival’s set of rules will be seized and will not be returned. Participants have the right to go back and leave their non-compliant objects outside of the festival area (eg: car, home, hotel, etc.) or dispose of them at the bins near the entrance. Illegal, or illegally possessed objects will be seized and disposed of according to the law.
3.7. Access to minors (anyone under the age of 18) is strictly prohibited.
4. FESTIVAL RULES
4.1. All participants are considered to have fully read the Rules and Regulations page made available upon ticket purchase.
4.2. Participants can’t bring food, alcohol or other liquids of any kinds within the festival grounds.
4.3. Participants enter are aware that they are fully responsible of their well-being throughout the event, and that their entry is an admittance of being physically and mentally fit to attend. People with physical or mental affections that are at risk of harm in the presence of crowds, loud noise, special effects (video and audio) assume full responsibility by participating. The organizer hereby states that some performances will include light effects that bring harm to epileptics.
4.4. Access by car within the event ground is strictly prohibited. The organizer advises all participants to use public transportation or taxi/ride sharing services to get to the festival location.
4.5. The festival timetable will be announced by the organizer in due time. This timetable may be subject to changes either by the will of the organizer or due to outside reasons. The organizer is not obliged to give prior notice to participants of any change. The participants are not able to claim reparations for any prejudice brought to them by changes made to the timetable.
4.6. The organizer informs participants that in case of extreme weather conditions (thunderstorms, windstorms, hale storms) the festival exit points and adjacent public transportation means can get crowded. The organizer recommends that all participants remain calm and follow instructions provided by festival staff and public servants in such situations.
5. RULES OF CONDUCT WITHIN THE FESTIVAL
5.1. All participants must comply with social, legal, and statutory rules lined out in this document. Participants are not allowed to carry out any activities that could endager or otherwise affect the safety or the rights of other participants. The organizer does not have any liability for any material, physical, or moral damage caused as a result of non-compliance with this SR and is entitled to claim compensation from those culpable of violating the SR.
5.2. Illicit drug consumption and trafficking are strictly prohibited, illegal, and will be punished according to applicabble laws. Participants will be escorted outside the festival grounds and their wristband will be invalidated if any illegal substances will be found in their possesion.
5.3. Participants are required to respect and to not destroy any and all elements of the surrounding environment, including festival-specific constructions and the flora within the natural setting of the festival.
5.4. The organizer and the orgnizer’s partners and accredited press have the right to record and take photograps within the festival grounds, during the event. The organizer has the right to use and publish these materials on various social media and streaming platforms, and to use them in advertising campaigns without having to compensate in any way the participants included in such photohraphs and footage.
5.5. Participants have the right to take photograpsh and film within the festival areas they have access to, and are allowed to use the materials ONLY for personal purposes. Participants are allowed to post online videos and photos from the festival, only to the the extent to which it does not affect the rights of other participants or the rights of the Organizer. The Organizer will require the participant to cease the unauthorized distribution and delete any photo/video content that is in non-complience with this obligation. The participant has full liability for any moral or material damages generated by such activity. It is strictly forbidden to fly drones over the festival area or to install and use professional film equipment.
5.6. It is strictly prohibited for participants to take part in any commercial or advertising activities, as well as to promote any products, services, activities, ideas, cultural or political movements within the festival, without prior consent from the organizer.
6. LOST & FOUND
6.1 Participants must bring all lost items they find within the festival grounds to the lost and found office. The rightfull owners of the lost items can reclaim them following a standard procedure to identify item and owner. The organizer will keep lost items for a maximum of 10 days and will try to return them to the rightful owner.
6.2. All found items need to be handed over to the authorities in 10 days or less from the time they are received, should their rightful owners do not get identified.
7. FIRST AID AND SECURITY
7.1. Throughout the festival’s duration specialized medical staff wil be on duty in case of medical emergencies.
7.2. Qualified security staff will ensure security during and across the festival. All participants must collaborate, respect, and comply with security personnel and their instructions in case of emergency.
7.3. Security staff has the right to evacuate outside of the festival area all participants that do not respect rules of conduct mentioned above, and that are manifesting violent behavior and endangwring others.
8.1. The Organizer guarantees access and service usage throughout the Festival to every participant that owns a valid wristband.
8.2 Festival dates can be modified unilaterally in case of outstanding circumstances (natural disasters, epidemics, etc.), but will not be changed in case of minor change in weather conditions (normal rainfall, heavy clouds, etc.)
8.3. Neither the organizer nor the participant are bound to the obligagtions presented in this set of rules in case of majot conflicts such as war, revolts, demonstrations, terrorsit attacks, or in case of accidents, fires, calamities, natural disasters, earthquakes, floods, electrical grid major failures, epidemics, official resolutions from government or local authorities an any other situations that cannot be forseen or controlled by the organizer or the participant.
8.4. The organizer cannot be held accountable for harm or damage occurring inside the festival perimeter that was not caused by negligence, oversight, or mal intent on its behalf, or by severe meteorological events.
8.5. Once the participant receives the wristband he is required to verify its integrity, and the organizer is no longer responsible for its integrity. The participant is not entitled to any claim in case of loss or destruction of the wristband.
8.6. The Organizer is not responsible for events taking place outside the festival perimeter.
8.7. Participants are fully liable and will be held accountable for any and all damages caused to the organizer, it’s collaboratos and third parties as a result of not complying with legal provisions and the provisions included within this set of rules.
8.8. The organizer has the right to ban access or invite the participant to leave the festival area in case of violating any of the festival’s rules and regulations or any applicable legal provisions.